Stop chasing invoices. Pay vendors faster. Close your P&L.
Cleo Pay scans and tracks every vendor invoice, collects W-9s automatically, sends ACH in 1-2 days, and gives you real-time spend visibility. Your books close on time, every time.
Trusted by Gerber Group, Project 91, Selina, and 40+ venues
The problem
AP is a bottleneck for every hospitality business
The bigger your vendor roster, the worse the chaos gets.
Invoices pile up faster than you can track them
Vendor invoices arrive by email, text, and paper. Your team is manually entering them into spreadsheets, losing track of what's been approved, and scrambling to figure out what you actually owe.
W-9 chaos every January
Rotating vendors, seasonal staff, freelance crew. Collecting and storing W-9s is a full-time job. And if you miss one, you're liable come tax season.
Your P&L is always a step behind
Finance can't close the books until every vendor invoice is reconciled and paid. Ops is waiting on approvals, finance is waiting on ops, and real-time visibility into spend is nonexistent.
Featured ClientGerber Group pays entertainment invoices across 4 iconic venues
From Mr. Purple to The Campbell, Gerber Group uses Cleo Pay to manage vendor and entertainment payments across bars and venues in New York City and Washington D.C. One dashboard, one approval flow, every invoice settled without the spreadsheet.
Venues powered by Cleo Pay
How it works
From invoice to paid vendor to closed P&L
Three steps. No spreadsheets. No chasing vendors down.
Scan or upload invoices instantly
Snap a photo or forward an email. Cleo extracts the vendor, amount, and due date automatically. Every invoice is tracked from the moment it arrives.
Review and approve with full context
Your team reviews invoices in one dashboard with approval workflows built in. No email threads, no spreadsheet tracking. Everyone sees exactly what’s pending and what’s been paid.
Most impactfulPay via ACH and close your P&L
Approve and pay in two clicks. ACH lands in the vendor’s account in 1-2 days. Your spend data syncs to QuickBooks so your P&L closes on time, every time.
Features
The AP stack built for hospitality operations.
Invoice scanning and tracking
Snap, forward, or upload invoices from any source. Cleo extracts vendor, amount, and due date automatically. Every invoice is tracked in one place from arrival to payment.
ACH payments, same day or scheduled
Pay vendors in 2 clicks. Standard ACH (3-5 days) or fast (1-2 days). Schedule payments in advance or batch them at month end.
Automatic 1099 filing at year end
Cleo tracks cumulative payments against the $600 IRS threshold. Forms are ready January 1. File with one click. No reconciling spreadsheets from three different apps.
Real-time P&L visibility
See your vendor spend in real time as invoices are approved and paid. QuickBooks syncs automatically so your P&L reflects actuals, not estimates.
How Summer Club NYC pays every promoter, DJ, and commission staffer through Cleo Pay
Matt Newman walks through how Summer Club pays all of their 1099 staff including promoters, DJs, and commission-based contractors through Cleo Pay, with vendor TIN verification at onboarding, approval workflows built in, and a two-way QuickBooks sync that keeps the books clean without any manual entry.
“Cleo Pay replaced a messy, manual invoicing process with a clean approval flow. We pay all of our promoters, DJs, and commission staff through it and the AP team has saved hundreds of hours this season.”Matt Newman, Summer Club NYC
Book a Demo. See It in Action.
Most hospitality teams are fully set up within a day.
FAQ
Common questions about hospitality vendor payments
Not legal or tax advice. Consult a CPA for guidance specific to your business.
Ready to Stop Managing Vendor Payments Manually?
Join hospitality teams using Cleo Pay to pay vendors, stay compliant, and close events faster.
Book a Demo