Accounts Payable on Autopilot. Built for Hospitality Teams.
Eliminate manual data entry, route approvals automatically, pay vendors same-day, and sync everything to QuickBooks.
The problem
AP Should Not Be This Hard
Your team spends hours on tasks that should take minutes.
Manual invoice entry
Staff re-types distributor receipts line by line into spreadsheets or QuickBooks.
No approval visibility
Owners cannot see what was approved, by whom, or why. Payments go out without oversight.
Vendor onboarding chaos
Collecting W-9s, banking info, and tax IDs from contractors happens over email threads and paper forms.
Disconnected books
Invoices in one system, payments in another, QuickBooks in a third. Reconciliation takes hours.
How it works
From invoice to QuickBooks in five steps
1. Capture
Upload or email an invoice. Cleo Pay's AI extracts the vendor, amounts, dates, and every line item. It maps each line to your chart of accounts and learns from corrections.
Capture
Upload or email an invoice. Cleo Pay's AI extracts the vendor, amounts, dates, and every line item. It maps each line to your chart of accounts and learns from corrections.
Categorize
Line items are auto-mapped to GL codes based on your chart of accounts. Review the mappings, adjust if needed, and Cleo remembers your preferences for next time.
Approve
Invoices route through your approval chain automatically. Set rules by dollar amount, GL category, or venue. Approvers get notified and can approve with one tap.
Pay
Choose standard ACH (free), next-day, or same-day speed. Schedule future payments or pay immediately. Track every payment from scheduled to processing to paid.
Sync
Approved bills and payments sync to QuickBooks automatically. Bills are created on approval, bill payments recorded on payment, and bank feed transactions match with one click.
Features
Built for hospitality AP, not enterprise back offices
AI Invoice Scanning & Learning
Extracts vendor name, amounts, dates, and every line item. Maps each line to your chart of accounts automatically. Learns from corrections so accuracy improves over time.
Configurable Approval Workflows
Audit TrailSet chains by dollar amount, GL category, or venue. Multi-level approvals with full audit log for every action.
Payment Scheduling & Speed Options
Cash FlowSchedule future payments. Standard ACH ($0), next-day, and same-day options. Real-time payment status tracking.
QuickBooks Two-Way Sync
Auto-syncAuto-import vendors and chart of accounts. Create bills on approval, record bill payments on payment, and match bank feed with one click.
Vendor Onboarding & Shareable Links
Self-serveBranded invite links via text or email. Vendors enter tax ID, connect bank via Plaid, and submit invoices themselves.
Team Roles & Permissions
Access ControlAdmin, Payer, Approver roles. Add team members by email. Layer rules through approval workflows for granular control.
Calculate your savings
See how much time your AP team can save
See How Much Time You Can Save With Automation
Drag the slider to estimate your team's annual and weekly time savings from AP automation.
Connect your existing tools and sync invoice
data automatically — no manual entry required.
Create and send invoices
in seconds. No templates. No spreadsheets.
How Much Time Are Invoices Costing You?
On average, it takes an AP clerk about 12 minutes to fully process a single invoice, from data entry and error checks to approvals and final submission, based on industry averages.
Built for hospitality, not for enterprise back offices
Cleo Pay is designed for how restaurants, venues, and event teams actually manage vendor payments. No bloated ERP setup, no six-month implementation, no features you will never use.
See How We Compare →See AP Automation in Action
Book a 30-minute walkthrough. See invoice scanning, approval workflows, and QuickBooks sync in action.
FAQ
Common questions about Accounts Payable
Ready to put AP on autopilot?
Book a demo and see how Cleo Pay automates invoice scanning, approvals, vendor payments, and QuickBooks sync for your hospitality team.